Brent Council
Morgan Law - Recruitment Consultancy

Job Description: Head of Procurement Service

Post Title:

Head of Procurement Service

Grade:

HAY4

Salary:

£70,254 to £86,466

Reports To:

Director of Legal and Procurement

Job Purpose

To provide support to the Director of Legal and Procurement in a leadership role and to develop and improve the procurement team as a whole through effective leadership, budget management, strategic direction, planning, management and governance.

To lead the development, planning and delivery of the service and to meet the current and future needs of users within available resources.

To lead on and support cross cutting corporate initiatives at the request of the Chief Executive.

DIMENSIONS

Financial responsibility

  • Annual budget responsibility
  • £0.9m directly controlled revenue expenditure
  • Influencing procurement spend of £250 Million
  • Influencing procurement of Council controlled capital expenditure

Staffing responsibility

  • 8 direct fte reports

ORGANISATION

View the structure chart. Dotted line responsibility across directorates for contract management. The post holder will be responsible for Corporate Procurement function and has influence and responsibility for achieving annual procurement savings across the council.

  • As a member of the Senior Management Team (SMT), work collegiately and make a proactive contribution. This will include working flexibly and positively to achieve the objectives of the Council;
  • Lead and manage a portfolio of services/units teams within the Department in alignment with both corporate and departmental aims and priorities;
  • Manage a customer focused service;
  • Lead and work within a One Council culture to deliver consistent and cost effective services;
  • Provide leadership and management to achieve high performance and effective operational delivery; which will include managing the effective use of resources and staff;
  • Working closely with the Assistant Directors across the Council to support effective working relationships with relevant portfolio holders;
  • Supporting the Assistant Directors across the Council on partnership working, including acting as an effective ambassador and advocate with external organisations;
  • Carry out duties with due regard to the Councils customer care; equal opportunities information governance and health and safety policies and procedures;
  • Understand the value of information to the council and contribute to good information governance by keeping information safe, accurate, up to date and available to those who need it;
  • Undertake any other duties commensurate with the general level of responsibility of this post.

JOB KNOWLEDGE, SKILLS & EXPERIENCE

Qualifications, knowledge and understanding

  • Relevant professional qualification - MCIPS;
  • Evidence of significant relevant CPD;
  • A detailed knowledge and understanding of the main policies issues and influences driving the local government agenda generally, and procurement particularly;
  • Detailed knowledge of EU rules and directives in respect of Procurement activity

Experience

A track record of achievement at a senior leadership level in a similarly large and complex organisation including:

  • Experience of handling a diverse range of tasks and priorities within a constantly changing and politically sensitive environment;
  • A minimum of 10 years’ experience in, and 5 years management of, Procurement in a service driven, customer focussed environment across a diverse range of services;
  • Substantial experience of managing large scale, complex procurement contracts, from inception to completion, including financial, human and physical resources;
  • A track record of formulating, leading and bringing projects to successful completion;

Key skills and abilities

  • Ability to plan for a minimum of 1 year anticipating priorities, changing landscape and predict the future service requirements;
  • Ability to lead people, monitor performance and budgets;
  • The ability to create, maintain and enhance effective working relationships with peers, elected members, senior officers;
  • The ability to initiate and implement change and improvement across a wide range of responsibilities and activities

Personal characteristics

  • Strong role model who demonstrates a personal commitment to high standards of public service, honesty and integrity and professionalism;
  • Collaborative corporate player with a strong team spirit and respect for others;
  • Demonstrate a customer focused approach with a personal commitment to service improvement, equality, diversity and inclusion;
  • Demonstrate negotiating and influencing skills;
  • Strong Leadership and management skills;
  • Ensure that the service is effectively resourced to deliver to the required standard;
  • Show a dynamic approach;
  • Show resilience and drive to cope with the demands and pressures of the post including the ability to cope effectively at times of crisis.

Job Context

  • Wide range of internal and external contacts including directors, senior managers, elected members, professional bodies, partner organisations and government functions involving the use of a wide range of interpersonal skills;
  • Partner other local authorities, public sector organisations and agencies, local businesses, the voluntary sector and other stakeholders;
  • Developing partnership working with key external stakeholders across the public, private and voluntary sectors;
  • High level of work related pressure in terms of deadlines, conflicting priorities etc;
  • Lead role in the development of the Council’s services in this area;
  • Operates within a framework set by Corporate and Departmental Management teams but with considerable freedom to shape services;
  • Leads on policy and development and ensures implementation of new legislative requirements;
  • Ensures high professional standards.

ADDITIONAL INFORMATION

  • This is a politically restricted post;
  • Lead the transformation and development of the procurement function, ensuring that it is cost effective, integral to, and supports the achievement of the Council’s strategic aims and objectives;
  • To lead the drive for commercial change and improvement in the Council and its supply chain;
  • Lead the development of a centre of expertise and excellence within the procurement function in line with the framework of Government guidance and legislation with overall responsibility for defining a clear, long term vision for the future of the service, and the implementation/regular monitoring of the Strategy - ensuring that appropriate mechanisms are in place with departments, to produce/review an annual procurement plan;
  • Overall responsibility for setting and managing the delivery of the Procurement Centre performance targets and ensure excellent standards are achieved against agreed performance indicators;
  • Encourage high individual and team performance by encouraging the rotation of staff, sharing of expertise, flexible working, project management skills and support a culture of innovation, self-challenge and continuous improvement;
  • Deliver specific savings from transforming procurement that can be used to fund service provision elsewhere within the Council;
  • Take a lead role in engaging with senior stakeholders to determine the Council’s overall business requirement to ensure appropriate procurement input;
  • Respond to new policy initiatives and legislative changes;
  • The ability to communicate effectively at all levels, using a variety of media and styles appropriate to the audience;
  • Full understanding of risk management in the context of corporate governance;
  • Highly self-motivated.

Person Specification

Please note. All criteria are essential. The successful candidate must satisfy all off the criteria. Short listing will be on the basis of the criteria indicated in the ‘Application Form’ Column.

Criteria: Method of Assessment
Application Form Interview Test

Education and knowledge

  • Qualified to degree level or equivalent.
  • MCIPS.
  • Evidence of continuous professional, management and leadership development.
  • A detailed knowledge and understanding of the main policies, issues and influences driving the local government agenda generally and the service area in particular.

 

 

 

 

Experience

  • Substantial experience of managing service delivery, resources, performance and change within a large and diverse organisation.
  • Experience of handling a diverse range of tasks and priorities within a constantly changing and politically sensitive environment.
  • A minimum of 10 years’ experience in, and 5 years management of, Procurement in a service driven, customer focussed and commercial environment.
  • A minimum of 5 years’ experience managing procurement across a diverse range of services.
  • Substantial experience of managing large scale, complex procurement contracts, from inception to completion, including financial, human and physical resources.
  • A track record of formulating, leading and bringing projects to successful completion.

 

 

 

Leadership and management skills

Able to demonstrate experience of applying the following skills at a level commensurate with the post:

  • Personal effectiveness: Demonstrates a high level of personal drive and energy, integrity and insight into own strengths and weaknesses, able to provide purpose and direction to others.
  • Resource Focus: Able to deliver an effective service by meeting agreed targets through the mobilisation of the financial, information, physical and human resources available.
  • Analysis and Judgement: Able to understand and interpret diverse information and uses this information to make decisions that contributes to solving problems.
  • Change Focus: Understands the internal and external drivers for change and has the ability to plan and implement change in a way that gets the buy-in from key stakeholders.
  • Relationship Focus: Uses highly developed networking, influencing and communication skills to engage with the local community (or equivalent) on an on-going basis to influence the future shape of that community and to work in partnership with other agencies to achieve this goal.
  • Performance: Able to manage the performance of teams to meet objectives and provide a customer focused service that delivers quality.
  • Valuing Diversity: Able to improve services through supporting diversity in the workplace and by taking account of diversity issues in working practices.

 

 

 

 

 

Abilities and Qualities

  • The ability to create, maintain and enhance effective working relationships with peers, elected members, senior officers.
  • The ability to plan, allocate and evaluate work carried out by teams and individuals.
  • The ability to provide high quality support services in a demanding environment.
  • The ability to communicate effectively at all levels, using a variety of media and styles appropriate to the audience.
  • Full understanding of risk management in the context of corporate governance.
  • Highly self-motivated.
  • The ability to initiate and implement change and improvement across a wide range of responsibilities and activities.

 

 

 

 

 

 

 

How to apply »
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Morgan Law Recruitment Consultancy
4th Floor, Clareville House
26-27 Oxendon Street, London, SW1Y 4EL
www.morgan-law.com

Bradley Kleyn   Tel: 020 7747 6820

Gareth Elwin     Tel: 020 7747 4949

E-mail: brent@morgan-law.com