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Finance Processing Assistant – Accounts Payable and Travel

Our Central Government organisation is looking to recruit two Finance Assistant’s for a minimum of 3 months. This is a hybrid role requiring attendance in their London office 2 days per week.

The Finance Processing Assistant will be primarily responsible for accounts payable and travel related processing activities; however, may at times be required to support other activities within the finance team.

The post holder, responsible for processing accounts payable and travel expenses, will need to ensure timely and accurate processing in accordance with policy and procedures.

Role description

Accounts Payable

  • Process payment requests in accordance with existing financial policies, controls, and procedures
  • Set up and update supplier accounts in the accounting system database
  • Verify payment requests ensuring appropriate supporting documentation and levels of approval
  • Process payment runs accurately and efficiently adhering to the current service level agreement
  • Generate journals to effect multi-currency payments and cheques
  • Process direct debit transactions and ensure all items that have cleared from the bank are legitimate liabilities
  • Reconcile the aged creditors control account to ensure it reflects the correct position of the organisation’s liabilities
  • Code general invoices as and when required
  • Prepare prepayment, accrual, and correction journals
  • Prepare exception reports detailing queries raised from payment requests.
  • Process staff travel advances and claims in order of relevant urgency and in accordance with agreed service levels ensuring appropriate supporting documentation and approvals
  • Actively manage the level of outstanding claims and balances in the staff ledgers by sending regular reminders and following up on enquires, highlighting areas of concern to the Travel Manager

Person Specification

Education:

  • 5 GCSE’s (or equivalent) including English and Maths
  • AAT part qualified or ACCA part qualified
  • Book keeping or accountancy qualification

Experience and Skills:

  • At least 4 years’ book keeping or accounts payable experience or experience of working in a similar finance environment
  • Good IT skills, experienced user of Microsoft Office products
  • Experience of computerised accounting and electronic banking
  • Good interpersonal and communication skills
  • Knowledge or experience of reviewing and processing travel expenses is preferable

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