Trustee Coordinator/ Governance Support

Work for a charity in London as a Board Secretariat Coordinator/ Governance Support (can be largely remote, 9-12 hours p/w, £49,950 pro-rata, 12 months).
Role purpose

• This is a pivotal new role designed to increase the Board’s operational effectiveness, unlock external relationships, and strengthen communication between Trustees and the Executive Leadership Team (ELT).
• The role will work closely with the Chair, Trustees, Independent members where appropriate and the charities executive team to ensure high-impact follow-through between meetings, improving visibility of board contributions, and supporting strategic external engagement with ambassadors and corporate partners.
• Support the Chair in gathering and updating a register of each Trustee’s areas of expertise and their preferred avenues of contribution (e.g., media, partnerships, fundraising, policy).
• Help Trustees articulate specific ways they can support the charities strategy between meetings.
• Maintain and circulate a light-touch, up-to-date Trustee skill and support map.
• Board-Executive Liaison: Act as a communication bridge between the ELT and the Board, helping open up informal communication channels (e.g., light-touch updates, invitations to internal events or briefings).
• Help ensure timely responses to Trustee offers of support or queries to the executive.
• Light-Touch Governance Support: Circulate contact information for Trustees (opt-in) and help build a culture of informal connection (e.g., short bios, photos, one-click dial-in links).
• When required, provide governance support in line with needs of the business.
• Work closely with the Governance Officer and Governance Lead to avoid duplication.

What we look for

• Excellent organisational and communication skills.
• Highly discreet and trusted to work with sensitive information.
• Experience supporting senior leaders, boards, or high-level stakeholders in any sector (charity, NGO, public, corporate).
• Ability to manage multiple tasks and priorities efficiently.
• Confidence and diplomacy in liaising with Trustees and executives.
• Strong written communication for briefings and updates.
• Familiarity with charity governance and Board culture.
• Awareness of the disability sector or lived experience of disability.
• Experience with CRM/contact management or ambassador programmes.
• Comfortable using Google Workspace, Outlook, and shared drives

Role details

• £49,950 pro-rata.
• Contract length: 12 months FTC.
• 9-12 hours p/w.
• Can be largely remote, (occasional in-person meetings will be required).